Packaging Design
& Manufacture
Packaging Design
& Manufacture

Payroll Coordinator

Payroll Coordinator 
Location: Coventry Head Office
Package: Basic salary up to £30,000 plus bonus & other excellent PLC company benefits 
Sector: Packaging Distribution

The Company
We, the UK’s leading packaging distributor have an exciting role for someone to join our business in a payroll support capacity. We are a committed equal opportunities employer that champions dignity in the workplace. Our focus is to provide customers with fully integrated and innovative packaging solutions, augmented by outstanding customer service.

The Payroll Coordinator Role
This is a new opportunity, created largely due to growth and expansion, and forms part of the HR function. Working closely with the existing Payroll Co-ordinator, you will support the processing of a monthly pay cycle for approximately 900 employees, on multiple payrolls, including European sites. Whilst payroll is administered through an external provider (currently ADP), the majority of processing is managed in-house. This is ideally a full time role, but we will consider a minimum of 25 hours per week.
Payroll Coordinator Key Duties:

Reporting to the HR Manager, your responsibilities will include:

  • Collation of monthly payroll data within required timeframes and authorisation guidelines
  • Data entry and system maintenance
  • Reconciliation of costings
  • Completion of monthly reporting and ad-hoc management reporting requirements
  • Payroll analysis
  • Supporting the transfer of payroll for acquired businesses, including due diligence of those existing processes
  • Working closely with the external provider
  • Auditing procedures
  • Dealing with queries from managers and employees
  • Supporting annual budget processes
  • Supporting statutory leave requirements
  • Supporting tax year end processes
  • Supporting ad-hoc payroll projects
  • Supporting internal and external audits
  • Ensuring legal compliance
  • Keeping up to date with payroll legislation
  • Involvement in auto-enrolment processes
  • Maintaining employee files
  • Involvement in the employee life cycle – starter and leaver processes
  • Supporting HR Administration activities and project-based work

Do you have the correct profile?
You must have previous payroll experience, within a multi-site organisation. Whilst you do not need the ability to run manual calculations, you will have a thorough and robust understanding of payroll compliance requirements, including tax legislation and GDPR. You will be accustomed to dealing with a busy payroll, having the strong ability to prioritise and manage multiple work flows concurrently and within tight timescales. You will be analytically minded with strong attention to detail skills.

We are looking for someone with at least 8 years previous payroll experience, accustomed to high volume transactions. The business we operate is fast moving and demanding, so flexibility is key. We are a service driven team and take a fluid approach in responding to the needs of the business. This can be challenging when juggling multiple tasks within tight timescales. You will have strong organisation and prioritisation skills, whilst ensuring accuracy and efficiency.

The business is growing, and therefore ideally you have experience in understanding and integrating acquired payrolls. In addition, experience in large scale payroll transfers and change projects would be positive. We also operate small payrolls outside the UK and ideally you will have some exposure to Irish and European payrolls.

The right person must be analytically minded and with strong attention to detail skills. You must be competent in Microsoft Office and in particular excel, with experience in complex formulas.

Our Benefits
We provide a competitive basic starting salary and operate a range of rewarding bonus/incentive schemes. Our flexible employee benefits can include:-
25 days annual leave (rising to 27 days with service) plus all public/bank holidays
Contributory pension scheme
Free parking at many of our site locations
Range of company cars or cash allowance (including electric) for qualifying roles
Employee assistance program to support & advise with well-being & any issues
Extensive range of training/development & potential progression opportunities
Employee discount scheme (discounts on several major retail/leisure brands)
Simply Health/Dental Cover option or BUPA cover for qualifying roles
Tax free childcare (TFC) scheme
Enhanced maternity & paternity pay
Long service awards (5-40 years)
Charitable giving options
Financial support with eye-tests/purchasing glasses (DSE users only)
O2 Mobile discount scheme (up to 25% off)
Macfarlane Group is also dedicated to maximizing every employee’s potential, by providing career development plans and pathways in an environment that fosters personal growth and continuous improvement.

How to apply/next steps
This is an urgent appointment whereby we will be working to identify and review the very best of applicants swiftly in the hope of selecting the successful candidate to commence with us ASAP. Please note that Macfarlane Group supports ‘hybrid working’ where possible and we often conduct our first stage interviews via video. To make an application please simply click ‘apply’ ensuring that your CV is up to date and relevant.
All applications will be acknowledged, shortlisted applicants normally hearing from us within a week or two. Unsuccessful applicants will also be notified at the end of our process, although if you haven’t heard from us within 2-3 weeks of applying, please assume your application has been unsuccessful.