Packaging Design
& Manufacture
Packaging Design
& Manufacture

Facilities & Fleet Coordinator

Fleet Coordinator
Location: Coventry (Middlemarch Business Park)
Hours: Part-Time, Monday-Friday (25 hours per week)
Basic Annual Salary £15,333 plus bonus & company benefits  
Sector: Packaging Distribution
The Company
We, the UK’s largest packaging distributor have an exciting part-time role for someone to join our business and support with companywide fleet coordination and the facilities management of our head office site in Coventry. We are a committed equal opportunities employer that champions ‘dignity in the workplace’. Our focus is to provide customers with fully integrated and innovative packaging solutions, augmented by outstanding customer service.

The Fleet Coordinator Role 
Working as part of the Central Services team, based in Coventry Head Office, this role will involve coordinating the company car fleet of approximately 130 vehicles, accident management and ensuring the compliance of small grey fleet. The role shall report directly to the HR Director.  In addition, the successful candidate will be training and then required to be the key contact for Health and Safety at the site.

Fleet Coordinator Key Duties  

  • Booking hire cars and mini lease vehicles as required.
  • Administration of Company fuel cards and mileage expenses.
  • Updating and maintaining the internal Car database ensuring all vehicles are insured.
  • Processing any reminders from the lease company including MOT reminders.
  • Dealing with any fines received; ensuring the relevant individual is notified
  • Creating fuel usage reports (e.g., high fuel consumption)
  • Accident management ensuring all incidents are reported and repair work is undertaken.
  • Ordering of new company vehicles
  • Site health and safety tasks (e.g. regular fire alarm testing, carrying out risk assessments etc.)
  • General office administration and filing duties.

Do you have the correct profile?
We welcome your application if you have excellent organisation skills, with a strong attention to detail and be able to prioritize workloads effectively. Strong communication skills and confidentially/discretion are essential; you will be customer-focused and results-oriented with the ability to develop strong relationships. You will be computer literate and competent in Word, Excel, and Outlook. Previous experience of working within a similar role (prior experience of either fleet/transport coordination or facilities management) would be a distinct advantage).
The Package
We provide a competitive basic starting salary along with a performance/profit linked bonus scheme and a flexible employee benefits scheme that includes: 25 days annual leave (rising to 27 days with service plus all bank holidays), contributory pension & employee discount scheme. Macfarlane Group is also dedicated to maximizing every employee’s potential, by providing career development plans and pathways in an environment that fosters personal growth and continuous improvement.

Next Steps
This is an urgent appointment whereby we will be working to identify and review the very best of applicants swiftly in the hope of selecting our favored candidate to commence with us ASAP. (Please note we are holding zoom video-interviews during the pandemic). Due to the Covid-19 pandemic, we are continuing to adhere to Government guidelines whereby a significant number of our employees are working from home for the time being. Dependent on the precise role you have applied for, it is important to note that this may be a feature of your initial employment with us until Government advice changes and the situation improves. To make an application please simply click ‘apply’ ensuring that your CV is up to date and relevant. All applications will be acknowledged, shortlisted applicants normally hearing from us within a week or two. Unsuccessful applicants will also be notified at the end of our process, although if you haven’t heard from us within a fortnight of applying, please assume your application has been unsuccessful.